MINUTES OF
CITY COMMISSION MEETING
MONDAY, SEPTEMBER 25, 2006, 5:30 P.M.
CITY HALL, PIGEON FORGE, TENNESSEE
Mayor Chance called the meeting to order with the following in attendance: Commissioner Reagan, Commissioner Brackins, Commissioner McClure, City Manager Teaster, City Recorder Clabo, City Attorney Gass, Public Works Director Miller, Community Development Director Jagger, members of the press and interested citizens. Vice Mayor Sexton was absent.
Mayor Chance opened the meeting and Commissioner McClure led in the pledge of allegiance.
Mayor Chance opened the public hearing to receive public comments regarding the proposed annexation of certain property located on east side of Glen Huskey Road, owned by Charles McFalls and others into the corporate limits of Pigeon Forge.
Mayor Chance opened the public hearing to receive public comments regarding the proposed annexation of certain property located between Highway 441 (The “Spur”) and Rush Branch Road into the corporate limits of Pigeon Forge, said property being owned by Woralak Kalyawongsa and optioned by H20 Resorts.
Mayor Chance opened the regular meeting and presented the minutes of previous meeting for approval.
The minutes were unanimously approved following motion by Commissioner McClure and second to motion by Commissioner Reagan.
The authorization for the payment of bills was unanimously approved following motion by Commissioner Brackins and second to motion by Commissioner Reagan.
ORDINANCE NO. 810 to annex certain properties located along the east side of Glenn Huskey Road into the corporate limits of Pigeon Forge, Tennessee, said property being owned by Charles McFall, and others was presented for the second reading. On a motion by Commissioner McClure, second by Commissioner Reagan and with all voting “aye” the ordinance was approved on the second reading.
ORDINANCE NO. 811 to annex certain property
located between U.S. 441 (The “Spur”) and Rush Branch Road into the corporate limits
of Pigeon Forge, Tennessee, said property being owned by Woralak Kalyawongsa and
optioned by H20 Resorts was presented for the second reading.
On a motion by Commissioner McClure, second by Commissioner Reagan and with
all voting “aye” the ordinance was approved on the second reading.
Approval of proposal for final construction plans for Lee Cardwell Circle was presented for approval. Terry Grubb stated that roadway design services would be $48,000 and water and sewer utility design services would be $14,500 for a total cost of $62,500. On a motion by Commissioner Brackins, second by Commissioner McClure, it was unanimously approved to accept the proposal as presented.
Approval of proposal for Parkway operational study from Teaster Lane to Plaza Drive was presented for approval. Terry Grubb stated that Wilbur Smith Associates would perform a traffic operation study at the different intersections at a cost of $20,500. On a motion by Commissioner McClure, second by Commissioner Brackins, it was unanimously approved to accept the proposal as presented.
Approval of preliminary engineering construction service proposal for proposed wastewater plant expansion, French Broad pump station and force main project was presented for approval. Mayor Chance asked City Attorney Gass if he was comfortable with contract. City Attorney stated he was fine with agreement. On a motion by Commissioner Brackins, second by Commissioner McClure, it was unanimously approved to accept the proposal as requested.
Approval of bid to clean, repair and paint the Dollywood water tank was presented for approval. Public Works Director Miller stated that it was recommended that Brown Painting Company be awarded the bid at a cost of $36,735. It was further mentioned that an additional requirement for the project was to clean the mud out of the bottom of the tank while keeping the tank in service. A quote was received from Southeastern Underwater Services, Inc. to clean the tank and one other. The quoted price for the tank cleaning was $2,750 each. On a motion by Commissioner McClure, second by Commissioner Reagan, it was unanimously approved to accept the bid as presented.
Approval of bid to clean, repair and paint the Iron Mountain water tank was presented for approval. Public Works Director Miller stated that it was recommended that Planet, Inc. be awarded the bid a cost of $91,750. On a motion by Commissioner McClure, second by Commissioner Brackins, it was unanimously approved to accept the bid as presented.
Approval of salt bids for street department was presented for approval. Public Works Director Miller recommended the quote from North American Salt for the upcoming year at the lowest quote of $53.39 per ton. On a motion by Commissioner Brackins, second by Commissioner Reagan, it was unanimously approved to accept the quote as presented.
Approval of bid for boom mower for street department was presented for approval. Public Works Director Miller stated that this is a boom mower for an existing mower and he was recommending the low bid from Chattanooga Tractor & Equipment at a cost of $28,706. On a motion by Commissioner McClure, second by Commissioner Brackins, it was unanimously approved to accept the bid as presented.
Approval of bid for two (2) median mowers for street department was presented for approval. Public Works Director Miller stated that he recommended purchasing from the state bid a cost of $22,594. On a motion by Commissioner Brackins, second by Commissioner McClure, it was unanimously approved to accept the bid as presented.
Approval of paving quote for various streets was presented for approval. Public Works Director Miller stated that he was requesting three streets be considered for repaving. Those streets were Ridge Road (topping), W. Mill Creek (topping), and McGill St. (topping) at a cost of $105,611. On a motion by Commissioner McClure, second by Commissioner Brackins, it was unanimously approved to accept the request as presented.
Approval of bid on spring flowers for City was presented for approval. Parks and Recreation Director Wilbanks recommending using Martin’s Greenhouses at a cost of $6,543.75. Wilbanks stated that this was not the low bidder but due to problems in the past with low bidder Green’s Greens, he recommended using the next lowest bidder that was still within budgeted amount. On a motion by Commissioner McClure, second by Commissioner Reagan, it was unanimously approved to accept the bid as presented.
Approval of infield groomer for City park per annual budget was presented for approval. Parks and Recreation Director Wilbanks recommended the low bidder Ladd’s at a cost of $15,362, which included a $1,000 trade in allowance on a 1996 Cushman Groom Master. On a motion by Commissioner Brackins, second by Commissioner McClure, it was unanimously approved to accept the bid as presented.
Approval of outdoor pool shade structure for City park per annual budget was presented for approval. Parks and Recreation Director Wilbanks stated that only one bid was received in the amount of $5,736 from Shade America, Inc. On a motion by Commissioner McClure, second by Commissioner Reagan, it was unanimously approved accept the bid as requested.
Approval of purchase of radios and pagers under state contract for fire department per annual budget was presented for approval. City Manager Teaster presented and stated that it was recommended that the radios and pagers be purchased from Metro Communications at a cost of $11,562.38. On a motion by Commissioner McClure, second by Commissioner Brackins, it was unanimously approved to accept the recommendation as requested.
Approval of quote to repair tandem dump truck used by wastewater plant was presented for approval. Martin Cross stated that the cost of the repair would be $5,070.17. On a motion by Commissioner Brackins, second by Commissioner McClure, it was unanimously approved to accept the request as presented.
Manager’s report included the following:
1. An emergency repair had to be done at the wastewater plant for a high service pump and retroactive approval is requested. The cost for the repair was $14,329.28 with an additional cost of $400 to remove the old parts and $1,600 to install the new parts. On a motion by Commissioner McClure, second by Commissioner Brackins, it was unanimously approved to accept the repair request as presented.
2. Pigeon Falls Lane will have bid opening on October 3, 2006 at 2:30 p.m. in the council room at city hall.
3. A beer board meeting has been scheduled for October 11, 2006 at 2:00 p.m. in the council room of city hall for Star Buffet.
4. A Planning Commission public hearing will take place on September 26, 2006 to receive public comment on amendment to Pigeon Forge subdivision regulations and current policy which would require submittal deadline on planning commission agenda items to be due by the 1st Tuesday of the month.
5. The upcoming regular city council meetings will be held on October 9, 2006 and October 23, 2006.
Mayor Chance asked for comments from the floor or Board.
Public Works Director Miller stated that the North Parkway Interceptor project was going well. He also stated that in regard to the Christmas Tree Lane project, the sewer line is in and the water line is currently being installed. As for the Red Roof Interceptor project, it should be starting next week.
Bob Sutton made general comments.
Commissioner McClure wanted everyone to pray for Commissioner Sexton.
Commissioner Brackins thanked Public Works Director Miller and Public Works department for doing some of the project work on the North Parkway Interceptor project in-house.
There being no further comments, and Mayor Chance offering a closing prayer, the meeting was duly adjourned at 6:05 p.m.
APPROVED: ____Ralph E Chance______
MAYOR
ATTEST: ____Dennis C Clabo_______
CITY RECORDER